Royal Rally’s 2024 refund policy is as follows:

We are happy to provide refunds to teams that have to withdraw from our events. However, once financial commitments are made to venues and hard costs, we are unable to process refunds in-full.  To request a refund, please fill out the form on this page. Refunds and cancellations will not be accepted via email or any other medium. It is your responsibility to understand our refund policy and the refund windows for each event:

  • Snowball 2024: Refunds will be processed up until January 10, 2024 (herein referred to as the refund deadline). Deposits are only refundable once a replacement team has been secured and is paid-up. If you withdraw after the refund deadline, it becomes your sole responsibility find a replacement team to fill your own spot. After the refund deadline, refunds will not be processed until a replacement team has been secured.
  • Royal Rally X: Refunds will be processed up until May 1, 2024 (herein referred to as the refund deadline). Deposits are only refundable once a replacement team has been secured and is paid-up. If you withdraw after the refund deadline, it becomes your sole responsibility find a replacement team to fill your own spot. After the refund deadline, refunds will not be processed until a replacement team has been secured.

Deposit Refunds: Events that include hotels require a non-refundable deposit in order to secure the room block for the event. Royal Rally has to pay for the rooms regardless if the rooms are occupied or not. Your deposit goes directly to the hotels to secure the rooms, which in most cases is non-refundable.

Your deposit is considered 100% refundable if:

  • The organizers need to cancel the event;
  • A replacement team is found to fill your spot on the event.

Deposits will not be kept as credit on-file. Your deposits are used to cover the costs of unoccupied hotel rooms on the rally, and will be refunded if a replacement team is found to fill your spot.

Event Cancellation Form

If you would like to withdraw your participation  from an event you can no longer attend, please fill out the form below and confirm you meet eligibility requirements for a refund. Refunds cannot be requested over email or through social media channels.

Event Cancellation Form