Effective January 1, 2026

PLEASE READ THIS POLICY CAREFULLY BEFORE REGISTERING.

By registering for a Royal Rally event, each participant acknowledges that they have read, understood and agreed to the terms of this Cancellation, Refund & Transfer Policy. It is the participant’s sole responsibility to understand the applicable refund deadlines and cancellation terms before completing registration.

Unless Royal Rally expressly agrees otherwise in writing before registration is completed, the following terms apply to all registrations.

1. Participant Cancellations

Deposit / Initial Payment

A participant’s initial deposit is used to hold their spot on the event, and is fully refundable only if Royal Rally receives written notice of cancellation at least 30 calendar days before the published event start date.

For clarity:

  • The cancellation deadline is based on the published event start date, not the date the participant purchased their registration.
  • Cancellations received 29 calendar days or fewer before the event start date are not eligible for a refund of the deposit or any other registration payment.
  • Refund eligibility is determined by the date and time Royal Rally receives the participant’s written cancellation request.

Balance Payment

Once a participant’s balance payment has been made, the participant is making a firm commitment to attend the event.

After the balance payment has been made, no refund, credit, partial refund or reimbursement will be provided if the participant is unable or chooses not to attend, regardless of the reason for non-attendance, including but not limited to:

  • illness or injury;
  • personal or family circumstances;
  • work or scheduling conflicts;
  • vehicle problems;
  • travel delays or cancellations;
  • changes in personal circumstances;
  • inability to obtain transportation or accommodation;
  • weather affecting the participant’s ability or willingness to travel; or
  • any other circumstance affecting the participant’s ability to attend.

This provision does not limit any rights or remedies that cannot legally be excluded under applicable law.

2. Selling, Gifting or Transferring a Registration

If a participant can no longer attend after their registration becomes non-refundable, they may sell, gift or otherwise transfer their registration to another person, subject to the following conditions:

  1. Royal Rally must approve the replacement participant in writing before the transfer is effective.
  2. The replacement participant must meet all applicable eligibility requirements and agree to Royal Rally’s registration terms, waivers, rules and policies.
  3. Royal Rally may refuse a proposed replacement participant for reasonable operational, safety, eligibility or administrative reasons.
  4. The original participant is solely responsible for finding a replacement participant.
  5. Royal Rally has no obligation to find a replacement participant.
  6. Royal Rally is not responsible for arranging or facilitating any private sale or financial transaction between the original participant and the replacement participant.
  7. Any dispute concerning the price or payment for a privately transferred registration is strictly between the original participant and the replacement participant and does not involve Royal Rally.
  8. Any difference in price between the original registration and a privately transferred registration is the responsibility of the parties involved.
  9. A registration transfer does not entitle the original participant to a refund, credit or reimbursement from Royal Rally.

3. Special Refund Arrangements

Royal Rally may, at its sole discretion, agree to different cancellation or refund terms for an individual participant.

Any exception to this policy must be specifically negotiated and agreed to in writing by Royal Rally before the participant registers for the event.

Verbal representations, informal discussions or statements made by individuals associated with Royal Rally do not modify this policy unless confirmed in writing by an authorized Royal Rally representative.

4. Royal Rally Cancellation of an Event

If Royal Rally cancels an event in its entirety, Royal Rally will issue participants a full refund of amounts actually paid to Royal Rally for the cancelled event.

A full refund under this section does not include expenses paid by participants to third parties, including but not limited to:

  • transportation;
  • fuel;
  • flights;
  • hotels or accommodations booked independently of Royal Rally;
  • vehicle expenses;
  • insurance;
  • meals purchased independently of the event; or
  • any other personal or third-party expense.

Royal Rally is not responsible for reimbursing such expenses.

5. Changes, Substitutions and Alterations to an Event

Royal Rally events may involve third-party hotels, restaurants, attractions, activities, checkpoints, venues, routes, suppliers and other service providers. Circumstances may arise that require Royal Rally to change, substitute or modify an element of the event.

Royal Rally reserves the right to make reasonable changes or substitutions to the event itinerary, route, schedule, activities, checkpoints, venues, hotels, restaurants, meals, suppliers or other event components when circumstances require it.

Where reasonably possible, Royal Rally will make reasonable efforts to provide a replacement that is substantially similar in nature, quality and value to the originally planned component.

If a Replacement Is Provided

If Royal Rally is unable to provide the originally advertised hotel, activity, checkpoint, meal, venue or other event component but provides a reasonable replacement of substantially similar nature and value, no refund will be issued solely because the original component was substituted.

If No Replacement Can Be Provided

If Royal Rally is unable to fulfil a specific paid-for component of the event and is unable to provide a reasonable replacement, Royal Rally will issue a refund limited to the value reasonably attributable to that specific component that Royal Rally was unable to provide.

The participant will not be entitled to a refund of the entire event registration merely because one component of the event is changed, substituted or unavailable.

6. Circumstances Beyond Royal Rally’s Control

Royal Rally will not be responsible for cancellation, postponement, delay, interruption, modification or inability to provide any portion of an event where such circumstances arise from events or conditions beyond Royal Rally’s reasonable control, including but not limited to severe weather, natural disasters, wildfire, road closures, government orders or restrictions, public emergencies, acts of terrorism, civil unrest, labour disruptions, transportation disruptions, supplier failures, venue closures, accidents, or other unforeseen circumstances.

Where reasonably possible, Royal Rally will make reasonable efforts to modify, reschedule or substitute affected portions of the event.

The treatment of refunds in such circumstances will be determined in accordance with this policy and applicable law.

7. No Refund for Non-Attendance

A participant’s failure or inability to attend an event does not constitute cancellation by Royal Rally and does not entitle the participant to a refund.

If the event proceeds as scheduled, participants are responsible for attending or transferring their registration in accordance with this policy.

8. Third-Party Services and Expenses

Royal Rally may purchase or arrange goods and services from third parties on behalf of participants. Royal Rally’s refund obligations are limited to amounts that Royal Rally itself is obligated to refund under this policy.

Royal Rally is not responsible for any cancellation fees, penalties, losses or expenses charged directly to a participant by a third party, including airlines, hotels, transportation providers, restaurants, vehicle rental companies, insurance providers or other suppliers.

Participants are strongly encouraged to obtain appropriate travel and event cancellation insurance.

9. Policy Governs Registration

By completing registration and submitting payment, the participant confirms that they have had an opportunity to review this policy and agree to be bound by its terms.

Registration constitutes acceptance of this Cancellation, Refund & Transfer Policy.

Royal Rally reserves the right to update this policy for future events. The version of the policy presented to and accepted by the participant at the time of registration will govern that participant’s registration, unless otherwise required by applicable law.

Important Note

Deposits and entry fees are non-refundable except where this policy expressly provides otherwise, where Royal Rally is legally required to provide a refund, or where Royal Rally has agreed to different terms in writing before registration.

It is the participant’s responsibility to understand the applicable cancellation and refund deadlines before registering.